Facility Rental Request (For Events)

Rental Conditions

I understand and accept full responsibility for any damages to the facility and/or its equipment during the hours of my scheduled event. In the event that damages exceed the damage deposit, I agree to reimburse Salem SDA Church within three business days after receiving an itemized invoice for the damages. All repairs must be completed by a contractor approved by Salem SDA Church.

Access to the facilities for event setup, including the caterer's setup, will be allowed only during the hours specified in the contract. The church does not provide linens, silverware, tableware, or any serving or preparation utensils. We do, however, provide tables and chairs.

I understand that the event must conclude no later than 11:30 p.m., and the premises must be vacated by 12:00 a.m. Any time beyond the agreed 5-hour rental period will incur an additional charge of $100 per hour.

I acknowledge that the caterers must have the appropriate licenses and liability insurance coverage. Under Health Department regulations, raw food preparation and the refrying of pre-cooked foods are prohibited in the kitchen. A copy of the caterer’s general liability insurance must be submitted no later than two weeks before the event. All catering equipment must be removed by the end of the event. Any rented items, including plates, glasses, utensils, and serving pieces, must be removed within one hour of the event's conclusion, and no later than 11:30 p.m.

I understand that all personal property must be removed from the facility at the time of vacating the premises. I further understand that no foreign objects may be hung from the ceiling or attached to the walls, and the throwing of birdseed, rice, or any other foreign objects inside the facility is strictly prohibited. The facility is a non-smoking venue.

I acknowledge that all music, including live performances, must be confined to the interior of the building. No speakers or sound systems may be placed in a way that projects sound outside the facility. Additionally, the type of music played must align with Christian values and not contradict the beliefs of the church.

Exits

No exit or passageway shall be blocked or obstructed in any manner, and no exit door shall be locked, blocked, or bolted while the facility is in use. All designated exits must remain visible and unobstructed at all times.

Event Cancellations

The rental deposit will be refunded according to the following schedule:

• 90% refund if the cancellation occurs more than 3 months before the event.


• 0% refund (100% forfeiture) if the cancellation occurs less than 90 days before the event.

Deposit Forfeitures

The damage deposit will be forfeited if any of the following conditions apply:

• No damages were sustained to the facility or its property.


• The renter/occupant did not exceed the specified rental time.


• All decorations, objects, and property belonging to the renter/occupant have been removed from the facility.


• The facility has been properly cleaned, and all trash has been removed to the designated dumpsters.

Waiver of Liability

I understand that Salem SDA Church is not responsible for the loss or damage of any equipment, supplies, or property belonging to the renter/occupant or event attendees.

To the fullest extent permitted by law, I agree to indemnify and hold harmless Salem SDA Church from any claims, damages, losses, or expenses, including but not limited to attorney fees, arising from or related to personal injury, death, or property damage occurring in connection with my use of the rented space.

I have read and understood the rules and regulations outlined in this agreement, as well as the fee structures. I further acknowledge that I am at least 21 years of age and eligible to submit this rental application.

Rental Conditions

I understand and accept full responsibility for any damages to the facility and/or its equipment during the hours of my scheduled event. In the event that damages exceed the damage deposit, I agree to reimburse Salem SDA Church within three business days after receiving an itemized invoice for the damages. All repairs must be completed by a contractor approved by Salem SDA Church.

Access to the facilities for event setup, including the caterer's setup, will be allowed only during the hours specified in the contract. The church does not provide linens, silverware, tableware, or any serving or preparation utensils. We do, however, provide tables and chairs.

I understand that the event must conclude no later than 11:30 p.m., and the premises must be vacated by 12:00 a.m. Any time beyond the agreed 5-hour rental period will incur an additional charge of $100 per hour.

I acknowledge that the caterers must have the appropriate licenses and liability insurance coverage. Under Health Department regulations, raw food preparation and the refrying of pre-cooked foods are prohibited in the kitchen. A copy of the caterer’s general liability insurance must be submitted no later than two weeks before the event. All catering equipment must be removed by the end of the event. Any rented items, including plates, glasses, utensils, and serving pieces, must be removed within one hour of the event's conclusion, and no later than 11:30 p.m.

I understand that all personal property must be removed from the facility at the time of vacating the premises. I further understand that no foreign objects may be hung from the ceiling or attached to the walls, and the throwing of birdseed, rice, or any other foreign objects inside the facility is strictly prohibited. The facility is a non-smoking venue.

I acknowledge that all music, including live performances, must be confined to the interior of the building. No speakers or sound systems may be placed in a way that projects sound outside the facility. Additionally, the type of music played must align with Christian values and not contradict the beliefs of the church.

Exits

No exit or passageway shall be blocked or obstructed in any manner, and no exit door shall be locked, blocked, or bolted while the facility is in use. All designated exits must remain visible and unobstructed at all times.

Event Cancellations

The rental deposit will be refunded according to the following schedule:

• 90% refund if the cancellation occurs more than 3 months before the event.


• 0% refund (100% forfeiture) if the cancellation occurs less than 90 days before the event.

Deposit Forfeitures

The damage deposit will be forfeited if any of the following conditions apply:

• No damages were sustained to the facility or its property.


• The renter/occupant did not exceed the specified rental time.


• All decorations, objects, and property belonging to the renter/occupant have been removed from the facility.


• The facility has been properly cleaned, and all trash has been removed to the designated dumpsters.

Waiver of Liability

I understand that Salem SDA Church is not responsible for the loss or damage of any equipment, supplies, or property belonging to the renter/occupant or event attendees.

To the fullest extent permitted by law, I agree to indemnify and hold harmless Salem SDA Church from any claims, damages, losses, or expenses, including but not limited to attorney fees, arising from or related to personal injury, death, or property damage occurring in connection with my use of the rented space.

I have read and understood the rules and regulations outlined in this agreement, as well as the fee structures. I further acknowledge that I am at least 21 years of age and eligible to submit this rental application.